Last week, I shared my thoughts on the importance of speaking up when things have gone horribly wrong in society. I also shared that I would be hosting my “Black Out Show” as my first Ask Czarina Live after vacation. What I didn’t realize was how much extra courage and strength I had to muster up to get through my show.
It’s one thing to tell yourself you are going to do something monumental. It is quite another thing to recognize your accountability to deliver a message and story that resonates in spite of the difficulty of the topic.
Prior to the show, I watched the videos of the Alton Sterling and Philando Castile killings again. I watched the breaking news stories for the slain police officers and I immediately became emotional. I attempted to put on makeup to make myself appear as if I had it together, but the reality was I was a milli-second away from falling apart for everyone to see.
At the stroke of 10 pm, I felt the weight of the world on my shoulders. I knew that I was speaking for more than just myself which pushed me beyond my very palpable fear. I remembered those two little girls pictured above and recognized the duty I have as their mother and as a woman to show them that nothing should prevent them from being fully seen, appreciated and heard in this world.
I want my daughters to know that raising your voice when others find it easier to be quiet takes courage. I am showing them through my own actions that speaking the truth in a time when it is preferential to lie takes strength. In the end, I hope they will see that business should not only be profitable, but socially responsible.
An hour and nine minutes later, I felt lighter and proud that I delivered on my promise. My viewers kept up their end of the bargain as they listened without starting any arguments, fights etc. All of this proving that we can have civil discussions around race issues and politics, if we first are willing to listen more than we speak. It also illustrated that we all can speak up without it being disastrous for our reputations and businesses.
As a friend of mine shared, you can’t go wrong when your words are from your heart and they are delivered with poise and professionalism.
In case you missed the show live, I am making sure to share it with my readers here. Thank you to those of you who have reached out to share your feedback on the show. It really makes me feel good to know, I made a difference by using my voice and platform.
I completely get that there are many businesses that continue to feel the pinch financially. With that “pinch” it requires cutbacks in certain areas and in some cases across the board. One of the areas I am seeing some less than reasonable cuts in is: supplies and tools. You may be thinking that this is extremely reasonable to do in a time of strained budgets, but it really isn’t.
Please know when I say “supplies and tools”, I’m not talking about the kind of cutbacks that result in getting rid of the colored post-it notes to go with the budget yellow ones. I’m talking about cuts to supplies to the extent of employees not having enough resources to do their jobs.
Still in the dark? Here’s an example.
A world-renowned law enforcement agency with millions of dollars earmarked annually for its operation has a printing paper deficit. In many of its departments it is a requirement to print various pieces of information to complete several of their processes. The printing paper deficit has gotten so bad that employees hoard reams of paper when they are ever lucky to receive a shipment. The hoarding of paper means that many employees are left without any paper which then causes them to beg and barter among themselves for company resources to get their jobs done.
To make matters worse, there are two said printers in some of the departments with high-volume printing work, which means there are constant interruptions to the flow of work to wait for other printing jobs to finish before retrieving their own work.
One day, there was very little paper, computers were having a moment, and one of the printers was out. Keep in mind that there is also a quota looming over these workers heads for having to have a certain number of queries done on new hires per day. With no letting up on the queries despite the severe deficit in office supplies to get the job done, the employees are left thinking: ” What do you want me to do?”.
Let’s talk systems and tools.
How do you have employees show up and expect them to work without access to the very systems they need to get the work done? In a recent instance, an employee went almost four months without having properly assigned codes and access to the systems they needed to get their job done. Instead, they had to use the usernames and passwords of a co-worker to complete work. During this time of sharing usernames and passwords, the co-worker changed codes frequently without sharing this with the new employee – so you can imagine there were several lockout instances.
Again, I can’t understand how we can talk about employees being unproductive, yet not give them the resources or tools necessary to get the job done.
If your budget is scant or you have fallen into this rut without realizing it – let me be your light and guide to proper onboarding and productivity measures:
1) No one should be transferring or hired into your company without being allocated the pertinent tools, resources and/or access to systems. You want productivity on day one and your employees want to be productive. Create a simple system for onboarding new people so that their access to things doesn’t fall through the cracks. It is not your employees’ responsibility to onboard themselves and properly assimilate. We must do better!
2) Purchasing office supplies is not your employees responsibility. Now, I’m not saying if your employee enjoys a certain expensive pen or supply that they shouldn’t be responsible to purchase it on their own dime. I am saying that if you cannot afford printer paper, you have a bigger cash flow or budget problem on your hand that needs to be addressed. Outside of maybe teachers and healthcare professionals purchasing applicable uniforms, there is no good reason in my head why an employee should have to purchase supplies out of their own money to complete your work.
3) Less is only more when employers are saving dollars. Sometimes you have to invest. If the expectation is for a high-volume of work to be churned out, you need to speak to your staff regularly to keep a pulse on how the technologies, tools, processes and resources available to them are working out. Often times, we see the work getting done and assume all is well on that front. The reality is your employees – in many cases are moving mountains, dealing with your cutbacks and creating workarounds to get your work done. The least you can do is check-in with them and make the investment when it is clear it is time for an upgrade.
When it comes to work, we are only as productive as our environment and resources will allow. Work ethic matters as well, but for the sake of the article we will assume most people come to work with an intention to do their best. Give your employees the support, resources and tools they need and watch them thrive.
This week, I am finding it hard not to reflect on being a mother with Mother’s Day coming this Sunday.
I sincerely believe that all of the blessings and transformative instances I have experienced over the past seven years can be attributed to me being a mother.
The act of having to put someone or in my case – three little someones before my own needs has taught me selflessness in a way I don’t think would have been possible without becoming a mom.
When it comes to my business, I believe I owe it all to my children. If I hadn’t had my two daughters whose ever-rising daycare costs took a healthy chunk of my salary, I may not have explored my former employer’s option for teleworking – which then lead me to thinking about building my own business.
All of the hustling, juggling, and lack of boundaries between work and motherhood were a few of the reasons why I took an extremely preliminary idea of starting my own business from concept to reality in less than one year.
Now, as a work-from-home mama, my days can be pretty crazy. Running a bustling business, wrangling a 4 year old, an almost two year old, and a seven year old – while supporting each developmentally, emotionally and academically can be exhausting.
Couple that with my business which is scaling nicely and imagine the angst and euphoria of figuring out who gets to stand-in for me while I pursue business opportunities- many of which are out-of-state. Like I said, both exhilarating and exhausting.
Thankfully, each of them are growing nicely in their own ways. They have gotten use to some of how my schedule and business impacts our home dynamic.
Every once and again, one of them will say to me: “You’re the best Mommy I ever had.” I usually say “thank you” and chuckle thinking: “I am the only Mommy you have ever had”; but I digress.
That “thank you” means so much more than they know.
I want my kids to know that I am thankful to them for forcing me to be a better person. They need to know that I was probably operating at a quarter of my greatness prior to having them.
I need them to know that when they pardon me for being imperfect – I am in return learning to be kinder and more forgiving of my own shortcomings.
The ability to see something both old and new through the eyes of a child is a gift.
Life has an unfortunate way of suppressing the aspects of the human experience that are innate to us all. Creativity, fun, laughter without abandon are just a few things I have invariably lost and regained as a result of wanting to live in the moment with my children.
I don’t say all of this to suggest that you will be a selfish, boring, non-creative person for not becoming a mother. From my perspective, I see my children as my divine counsel pushing me to be a better version of me in a very imperfect and non-linear manner.
They will never truly understand how they are doing that nor will their precious little brains understand now how much it means to me.
To all of the mothers (biological and non-biological), our one day per year is coming, but be sure to take time everyday to recognize the magnitude of all that you do. Know that even when you think you are screwing up, you are just fine.
Happy Mother’s Day to you all! Be sure, to put those little people to work on Sunday and enjoy the day!
In case you missed it, I have a show on Thursdays called: Ask Czarina Live ™ .
In the episode below, I talk about being a working mom and the struggles many of us face in juggling home and professional pursuits. I hope it is helpful!
These days you can’t evade commentary on what HR should be doing and assuming responsibility for. The list is endless and maybe even unreasonable.
How organizations structure their HR departments differs based on an innumerable amount of variables. For starters, complexity of the organization, functional clarity and employee headcount are some of the more common variables that account for how HR gets structured within an organization.
The nature of work is changing and so Human Resources is also changing as a result. This means rethinking the way “the way we have always done things”. In shifting from the “Personnel Mindset” to present day HR, we must also realize and admit that some of the ways that we chose to operate never worked and as such will not be sustainable in the current business climate.
I’ve spoken a lot in the past about how we move forward as a discipline, but there is an elephant-in-the-room and it is about how we are structured. It doesn’t matter how many strategies, tips, or insights I or any other expert provides to you as an HR practitioner, if your HR department is so fat that it is bulging from all of the unnecessary sub-disciplines dragging it down from a both a functional and financial perspective – HR will be inert.
We can’t be all things to all people…
Perfection is impossible and while we are still collectively trying to get there – we miss the mark everytime, because some of our beloved sub-functions need go or need a makeover.
Here are three examples:
Exhibit A: Payroll the odd HR stepchild. If you are a small to mid-size company, Payroll may be fine under HR. Still, I never understood how this was an HR function at all. I get that there is FLSA and other labor considerations that scream HR. Nevertheless, anytime a function is handling funds for an organization – I immediately think Finance. If you ask me, Payroll belongs under Finance with maybe a dotted-line reporting structure to HR because of the nature of their work. Why HR in many organizations remain responsible for this function is beyond me.
Exhibit B: Very few employees trust Employee Relations/Conflict Mediation owned by the HR function. Let’s talk about transparency and HR’s “open door’ policies around employee complaints and disputes. I worked as a recruiter for many years. Transitioning to a Talent Management professional was easy, because I had so much practice being an ear for employee’s who didn’t trust HR let alone the conflict mediation/employee relations process.
Some of the concerns expressed over the years have been:
” The ER Specialists never listen to our side, they immediately jump to defend the managers and/or organization.”
” I told the HR Business Partner something in confidence about my work environment and now everyone in my department is treating me indifferently.”
“I see my manager go to lunch with the ER Specialist all of the time, I could never go to her with my issue.”
When it comes to Employee Relations, it may make sense to have this be a standalone function separate from HR. HR needs to be aware of the volume complaints and may even partner with them on approach and resolution of larger organizational issues. Outside of that, you may find employees being a little more transparent with what’s going on when this is no longer under HR. Additionally, I like when functions that have a direct effect on Talent Management report directly to the CEO. It gives frequent ER and discrimination issues the visibility needed to stop them in their tracks.
3. Exhibit C:Diversity and Inclusion should be an organizational strategy not a slapped-together group in HR. I could be wrong, but I’m pretty sure I’m not. Unless there is a true dedication to fostering a diverse and inclusive environment from the top, HR is where Diversity and Inclusion strategy goes to die. Why you may ask? Every organization I have been in has suffered a year or more of a meager HR budget. In almost every instance, the first function to have their funds tremendously cut, was the Diversity group followed by Learning & Development. I don’t think any organization can afford to defund or piece together a Diversity function lacking in both financial and strategic support in today’s social and political climate. In my humble opinion, this sub-function needs a direct-line to the CEO as well.
I could make the case for a few more functions to move based on company specifics. The point is: no one should be structuring HR as it has been for the past 30 years because that is what has been done. The focus and challenge for HR is to be lean and flexible. To be both means we need to take a hard look at what we have on our plate and start creating smaller, smart portions of HR so we are able to focus and add value where we are truly needed.
My marketing professors used to say that some companies would hire millennials to take care of digital media needs partly because they were, you know, millennials. I can understand having that viewpoint somewhat, I mean we did grow up with the technology. Over the past twelve weeks, I have been assisting Janine N. Truitt also known to many as “CzarinaofHR” in managing her brands for her businesses Talent Think Innovations, LLC and The Aristocracy of HR. In that time, I have realized that I knew nothing about social media in the business sense and could not help any business succeed in the social media part of their marketing strategy with just what I knew from college and my personal use.
Here are a few things that I have learned:
Social Media Is Very Fickle: I have come to realize that while I might like Facebook as a personal platform, as a business platform it is hard to manage. I’ve seen firsthand how difficult it is to continuously get the same or more reach per post on Facebook and don’t even get me started on likes on the page itself.
After Facebook comes Twitter, this is my personal favorite and managing it has been so much fun. My favorite part next to engaging with people is the hashtags. It’s always interesting to see what people post under the common ones; but I especially like the ones that are used for business. The way I see it, it’s another opportunity to engage with people and possibly get some new followers. My only gripes would be: running out of characters when you have the perfect hashtag but it can’t fit. In those moments I can’t help thinking I need just one more character, especially when you have the perfect tweet.
When it comes to digital marketing for business it’s not just about finding content, but content that represents or is related to the industry of your business: Before starting this internship, I thought brands just put their content out on social media or re-tweeted some of their followers’ content. I am so glad that it is so much more than that. Often times, people try to gain followers on Twitter by mostly posting cat videos or something that is funny. When you’re managing a business, you can’t do that and personally I don’t think it’s limiting; but rather it allows you to get more creative with the content that you do post.
Social media is part of the marketing strategy not the strategy itself. During my time with Janine (“CzarinaofHR”), I learned that there is so much more to marketing than I thought – even though I studied it in school. Everything that I have learned during this internship is important, but I think my one main takeaway is this: there are so many parts to a marketing strategy. A business can have one overall strategy with several different components. Social media is just one component. While social media is important, it shouldn’t make or break you. As Janine says: “if one of these platforms goes down or goes away, it shouldn’t impact me so much that I have to close my doors.”
I have learned so much more during this internship than I thought I would. I look forward to having fun managing her social media brand for the remainder of my internship. This experience, has also helped me refine my career path. I know that I want social media or digital marketing as it is called to be a part of my job but not all of what I do. I love digital marketing. I wasn’t sure about that before this internship, but I am clear now. I have decided I want to be more involved in the overall marketing strategy of a company.
I want to thank Janine N. Truitt of Talent Think Innovations, LLC for guiding me these past few months and teaching me so much. She gave me the best launching pad for my career.
Author Biography:
Kimberly Minto is has a B.A. in Marketing from Hofstra University. She is a Digital Media Intern for Talent Think Innovations, LLC. Kimberly aspires to have her own Marketing/PR firm someday. Follow her on Twitter at: @Kimberly_Minto. Connect with her on LinkedIn.
