Every year, I like to find a different way of celebrating my favorite day: my birthday. Since I am turning 32 next month (I know…awww…), I’ve decided to share 32 revelations I have had during the course of my life about everything from life in general to business. Think of it as daily inspiration for you and therapy for me. It is a challenge for me, because I don’t think I have ever published a post everyday in the entire existence of The Aristocracy of HR. Plus, I recognize that while I am fairly generous in sharing on social media and here, I have only just scraped the surface on sharing who I am when I’m not pontificating how HR and Business can do better. Let’s use the month of March to get to know one another better. I hope at the end of the month, you walk away with something you can use in your own life or business.
Day 1 of 31- Time
As a younger person, I have always had a sense of urgency about getting ahead and using time efficiently. I remember being exposed to my first time management class in the 5th grade. From then on, I always operated with the notion that there is a time and place for everything. When my friends were going to chill at a boy’s house in high school, I was hustling to take a bus to go to work. In college, when people I knew were partying and flunking out of school, I was focused on doubling up on classes and establishing my career. I generally always felt like time was fleeting and as such I needed to seize the moments, opportunities and momentum available to me at the time.
Early in my career- when I started to encounter the inevitable flaws of the corporate world, I found myself not being able to stay with one company more than two years. When I encountered a bad boss or unfavorable surroundings, I started pounding the pavement to look for a new job. At the time of my job-hopping, I discussed some of my dislikes and difficulties with one of my grandfathers at the time. He seemed to feel I was somewhat haughty when it came to work. He saw my early career movements as a lack of commitment. I respected that opinion because his lens was that of someone who had worked hard to get to this country in the first place and only knew work as something you did to make a living. In his opinion, it wasn’t supposed to make you happy. He saw “work” as something you committed yourself to. My feeling back then as a 20-something was: commitment to something that didn’t benefit me was “wasting time”. I never feared commitment and don’t now. However, I fear spending my energy on activities, people, and situations that rob me of time I could use to propel my purpose.
What have I learned?
Time is a precious commodity. It is-in my opinion, more precious than money. Time is something you will never get back once it is gone. The best use of time is to act in the present. Personally, I recognize that my futurist approach to time robbed me of some moments both as an adolescent and a young adult that I probably should have spent having more spontaneous experiences and fun. Conversely, I don’t believe I would be where I am today if I didn’t have the sense of urgency to forge ahead professionally as I did in my 20’s.
As an entrepreneur, I continue to assess the value I assign to my time to ensure I am being adequately compensated both in money and in value. I am earnestly trying to shift my past 20-something mindset to one that honors the present moment. Spending time ruminating about the future robs you of the joys, lessons and experiences of the present. As I celebrate another year of life in a few weeks, I am developing a balanced- approach to time. It involves slowing down and smelling the roses- while keeping my sense of urgency keen to capitalizing on the opportunities that come my way. That is time well spent.
Czarina’s Lesson: Live in the present. Plan for the future. Waste time on things that make you happy or help you fulfill your purpose.
How do you approach “time” in your business and life?
Campaign/FTC disclosure:I will receive compensation for promoting this campaign. I only work with companies I feel have great products, services and offerings. In accordance with my blog disclosure statement, I will only work with and showcase products and/or companies I believe my readers will benefit from. Freedome VPN has hired me as a brand ambassador for this campaign because of my influence on social media and knowledge of cybersecurity concerns. I am not formally employed by Freedome VPN. I am disclosing this in accordance with the Federal Trade Commission’s 16 CFR, Part 255: Guides Concerning the Use of Endorsements and Testimonials in Advertising.
Image courtesy of F-Secure
As HR professionals, we are responsible for handling sensitive information all day. From new employees’ social security numbers to legal documents-we are entrusted with the identities of our people daily. In business, we are increasingly relying on technology to house sensitive information; but are we doing everything in our power to ensure the security of our employees information? Those of us that have worked in government or government-related companies understand that the best defense against potential cyber threats is the individual. Training your employees to identify and prevent potential exposure to threats provides a formidable first-line of defense to hacking, phishing and other cyber annoyances. Which begs the question-what are the secondary and tertiary lines of cyber defense?
After working remotely for sometime now, there are always company concerns about the security of my own devices. In fact, I have signed waivers in the past stating that the devices I used would utilize an anti-virus and malware program to prevent privacy threats- among other safeguards. I was also provided a virtual private network also known as a VPN”, so I could work securely from any of my devices. With a demand for BYOD flexibility on our heels, how do we allow flexibility in how work gets done, while ensuring that our systems and proprietary information are secure? It requires robust technology as well as the collective of diligent individuals.
I have been using Freedome VPN for just about three weeks now. I’m not sure my online behavior would meet muster based on the case I am trying to make for iron-clad cybersecurity practices. For one, I regularly used open WiFi networks without using a VPN that could protect my information. According to the Electronic Frontier Foundation (EFF), most WiFi providers strongly suggest the use of VPNs’ to encrypt your data when using open connections in their terms and conditions. Oops! I never thought about using a VPN for personal use. It never occurred to me that it was necessary. I’ve always used it in business and saw it as the company’s way of allowing a safe bridge to company information. The need for protection on my desktop and laptop was evident, but I was neglecting the one device I spend the most time on- my smartphone. Double oops! I suspect I’m not the only one that has been slightly negligent and maybe greedy for a strong WiFi connection -such that I potentially compromised my privacy.
Shockingly, within the first day of using Freedome VPN, I had over 100 tracking attempts on my phone (seen in the screenshot below). On my laptop, I have had 14,218 tracking attempts blocked to date.
I had 154 tracking attempts within the first day of using Freedome VPN.
It is evident that whether you are an individual, SMB or Enterprise company, you need to invest in technology like Freedome VPN. It’s easy to download whether using a desktop, Android or Apple Device. Once it is downloaded, it is activated by touching the center circle labeled “connecting” (as pictured above) and you are protected. Working with other VPN’s, it has often been a struggle to log-on and connect consistently. Often times, it would take me several attempts to sign into my VPN successfully before I could begin my work. With Freedome VPN, it is on all of my devices and there is no downtime. This allows me to be productive on-the-go without the concern of being exposed to cyber threats.
Protection is as easy as touching any of the headings and swiping back and forth to turn your protection “on” or “off”
Everything we do is online. I have been the victim of identity theft twice in my life where my personal accounts were hacked. I have watched friends and colleagues who have had blogs and entire bodies of work hacked and destroyed. This is the reality of life lived both personally and professionally in the digital realm. Security is one of the most pressing concerns for both businesses and individuals today. It’s about time that we have simple online protection that works seamlessly with all of our devices without the hassle.
Freedome VPN has been incredibly generous with offering free trials of their product. As such, I am offering my readers a 90-day free trial so you can see for yourself how easy and powerful this product is. Go to:http://freedome.f-secure.com/vip/index.html and use code: “qsf257“.
If you’re not yet convinced of how easy it is to steal your information when using open WiFi networks, check out the video below from F-Secure. It shows you that anyone can create a WiFi network in an effort to steal your information. Don’t say I didn’t warn you! Privacy is not a game.
Some time ago, my dad was unemployed and picking up contract work when it was made available to him. In order to procure this contract work, he had to sign up with a few security agencies. In doing so, he eventually landed a full-time gig supervising security guards and investigators for a major supermarket chain. The nature of his employment agreement with this chain was that he was technically employed by the security firm but assigned to the supermarket as a worker- so no company perks, benefits or official employer-employee relationship. This supermarket is well-known for their concepts around creating democratized workforces that enjoy their work, have a passion for what they do and are rewarded in innumerable ways for such efforts. I’ll let you ponder that one.
Despite the purported mindful leadership at the helm, my father had no direction of what was right or wrong- where it concerned his employment. What do I mean? As a supervisor, his job was to watch the cameras for any potential for theft. He also supervised a staff of investigators and store detectives. In addition, he was required to walk the store to observe customer behavior ensuring the overall security of the premises. When the store closed at night, he was responsible for making sure all remaining customers exited in a timely fashion so he could continue his nightly closing procedure. At least weekly, there would be a customer that felt his presence was “harassing” when he would pleasantly ask the customer to proceed to the nearest register, because they decided to shop for food at 9:50 p.m. and the store was closing in ten minutes. There would be one or two customers who tried to steal goods under his watch and he would act accordingly. There were managers that would gossip about him saying he “had an attitude” because he didn’t spend time chatting with them on the floor. In light of all of this, no complaint was ever logged with the agency he was employed by and so he continued on doing his job. Yet there were very different views and perceptions about whether he was doing his job,
Until…
One day, he is told don’t show up to his normal store. Manager X didn’t want him there any longer, so the agency pulled him- no questions asked. The agency’s response was “that’s a tough store to work in and lots of guys have had issues with that manager- we’ll just reassign you.” He was reassigned to a new store, things were great there until some months in- he receives notice that another manager wrote to the regional head to say that: “a customer allegedly complained about him harassing them at closing- suggesting that he should not be employed by any of the supermarket’s other locations.” He was never called by the agency to find out his side of the story. He had to proactively seek out answers- which was met with the following answer “we have a lot of issues with the managers there- we’ll get you working with some other clients.”
The problem with this entire situation is the employee-whether my dad or someone else is always in limbo. The supermarket and the agency operated under separate and very different standards of operation- which was confusing to the people working for either of them. The agency signed and enforced a contract with this company that basically prevented them from defending their employees. Their unwillingness to get to the bottom of the alleged complaint against my dad (which affected his employment) told me that they were far more concerned about tarnishing the business relationship than retaining him as a contractor. They set the precedent that, anytime any alleged customer complaint was filed or if a manager disliked any contractor they sent- the worker could expect to be ousted from that location.
He who fails to plan, plans to fail…
The biggest mistake they made in this partnership was not planning for a collaboration that ensured the seamless integration of workers whether directly employed or via the agency. You cannot have a successful workforce outsourcing situation where the rules are different for how employees work and are treated because of the nature of their employment. Since this company was quite possibly the biggest account they had-therefore contributing to a large portion of their revenue; the agency was unwilling to stand up for their workers when these issues arose. In return, they also had a hard time retaining people with this account because of the treatment.
The terms of any workforce outsourcing agreement need to be true to how each entity operates, while also ensuring the fair and consistent treatment of employees. Each party has to be willing to be flexible in their terms-as the relationship continues, to allow for tweaks to the service level agreement in place. As a vendor, your primary focus cannot be the money you will make on the account. You also have to seriously consider your ability to hire and retain the talent you will need to sustain the account.
Here are some other items to consider when entering a workforce outsourcing contract:
1) Did you ask about the company culture? You need to. Understanding and deciding how your workforce will blend with the existing client workforce is an important consideration for how successful you will be.
2) Creating a conflict mediation practice. Just like the client values their employees, you do too (hopefully). If you do, it is important that anyone you hire knows how they can resolve an issue should one arise. There should also be a collective agreement between you and the client of how these issues will be resolved.
3) How do you socialize the onboarding of new staff? Will the client simply have people show up to work on Monday or will there be a formal meet and greet? Whether an employee is a contractor or directly employed by the company, it is important for management to communicate the acquisition of new talent and communicate the expectations for how everyone will work together.
4) What can you do to make “contractors” feel like they are a part of the company? Can you afford to offer contractors a discount or pro-rated benefits? Making people feel more like an employee even if the relationship is temporary, can increase productivity and improve their engagement in the business and operations.
Customers don’t care who employees work for when it comes to patronizing your business. They know that they expect to have a great experience and if something should go wrong- they will be provided with a consistent and speedy resolution. Spending time in the beginning to develop and incorporate some basic talent management practices into your workforce outsourcing agreement will help to assimilate these new people into the current workforce seamlessly.
Ready to develop or improve your talent management strategy for your business?Contact me.
Campaign/FTC disclosure:I will receive compensation for promoting this campaign. I only work with companies I feel have great products, services and offerings. In accordance with my blog disclosure statement, I will only work with and showcase products and/or companies I believe my readers will benefit from. Freedome VPN has hired me as a brand ambassador for this campaign because of my influence on social media and knowledge of cybersecurity concerns. I am not formally employed by Freedome VPN. I am disclosing this in accordance with the Federal Trade Commission’s 16 CFR, Part 255: Guides Concerning the Use of Endorsements and Testimonials in Advertising.
Image Courtesy of Freedome VPN
Happy Freedome VPN Friday! As you know, I am a technology geek. I love sharing great technology products with you all-knowing that it could help you. If you worry about online privacy and are tired of using traditional malware and adware platforms- you will enjoy Freedome VPN. The beauty of Freedome VPN is it is an easy-to-use online security platform. It is by far the easiest platform I have used to date for protecting my online privacy. Not only is it a great product, but they are being generous by allowing me to offer one of my lucky readers a chance to win an iPad Mini 16GB, one free year of Freedome VPN for all of your devices.
How can you win?
To win an iPad Mini 16GB Wifi and a one year free trial of Freedome VPN; you will have to do the following:
2) Tag both @FreeedomeVPN and @CzarinaofHR in the following Tweet the following “I just entered @CzarinaofHR’s Friday Challenge to win an iPad mini & one free year of @FreedomeVPN http://bit.ly/1yudOR7 #privacyisnogame.”
3) Bonus Entry: Follow @fsecureglobal on Instagram. Repost one of my Freedome VPN Instagram posts on the @CzarinaofHR page ; tag @fsecureglobal and me in the post .
The contest will run from Friday, February 13th until Friday, February 20th.The winner will be announced on Monday, February 23rd on Twitter and on Instagram. Sorry, but this is open to US residents only. Entrants can only have a max of two entries for the contest.
I hope you like the product as much as I do. Good luck on winning the iPad and online privacy for one year!
As someone who worked in Talent Acquisition for most of her career, I was the person responsible for ensuring the continued progression of thousands of people’s careers. I made offers that meant people could feed their families and others that catapulted people to the executive suite, I negotiated great packages and sometimes had to sell the not-so-attractive offers. I was an agent of opportunity always on the hunt for the best person that met the company’s needs. With all of this workforce good I was doing, it occurred to me that many of my colleagues and I were often closing better career deals for the people we served than for ourselves.
If you have worked in Talent Acquisition you know it is not an easy job. As a function we are responsible for making sure that every department is adequately staffed. From the Janitor to the CFO, we are charged with keeping the halls filled with talent with little to no disruption to the business. In my experience, I have had varying requisition loads. I have handled as little as 6 reqs at anytime and upwards of 175 when I worked for someone who was blatantly trying to drown me- but I digress. My point is this job isn’t for the faint of heart and yet there is often a lack of interest and focus in creating a career path for the very same professionals who dedicate themselves to doing it for others.
If you’re a TA Specialist or Internal Recruiter in a company, where do you go next? The path isn’t always clear or it doesn’t exist. In some organizations, TA Specialists move to TA Leads or Senior TA Specialists and eventually to TA Manager if they shake the right hands- but where else can their skills be utilized? It has been the great paradox of my existence in TA to realize my opportunities were non-existent while remaining excited about the opportunities and salary increases I was able to offer others.
A breakthrough…
Alas, I have met someone who understands the need to develop her Talent Acquisition team. Last week while attending the Take The Interview Talent Acquisition Summit/#truNewYork, I had the pleasure of sitting in on a track led by Ali Wong of NBC Universal. She heads up the Talent Acquisition function there and is changing the game for the Talent Acquisition professionals on her team. During her track, she spoke about how she is helping her team get out of the rut of just filling requisitions and on to thinking about how they personally want to impact the business. She’s not telling her team, “sorry, there is no career path” or “we’d love to see you in leadership, but…”. She is insisting that ever recruiter, sourcer, and coordinator have a clear understanding of how they impact the business; while allowing them to constantly learn, develop and be exposed to the people that can advocate for their career progression.
At NBC Universal, Recruiters are responsible for the mentorship and career progression of the sourcers and coordinators who support them. I have always been perplexed by organizations that went as far to create these talent acquisition teams composed of a recruiter, sourcer and coordinator only to remove the recruiter from having any input into the development and performance management for the roles that support them daily. Frankly, it’s a missed opportunity for the sourcers and coordinators to be mentored by someone in the role they will eventually have and it robs the recruiter of key leadership experience that will be needed as they progress up the ranks.
Back to Ali, she holds her team accountable for results and business impact. None of the ridiculous rumination about time-to-fill and other baseline headaches. She has a clear standard and that is to produce what the internal customers need and she will develop you so you can move on to do the things you want to do in the company, Conversely, if you cannot work up to her standard or find that the job is not what you wanted-she encourages you to move to another area of the company where your talents would be better served.
Changing the game…
If you can’t tell, I am more than impressed with the way she leads her team. Her leadership is not one to admire superficially, but it is backed by results. Her team consistently meets and exceeds their targets. They are “game changers” as she calls them.
Anyone can hire recruiters or a TA team and deploy them to frantically fill all of the positions in a company. However, it takes time, thought and effort to build and deploy a team that love what they do, produce and make an impact. Oh and by the way, she doesn’t care where the work gets done as long as it gets done- a nod and a wink for telework. TA Specialists, Recruiters, Sourcers, Coordinators, TA Assistants need career love too. If you are going to hold them responsible for bringing in the talent you are going to have to invest in them as well. Moreover, ensure that they are lead by someone who understands the value and importance of their work- who also relentlessly pushes them to find their passion. That passion will not only make them happier in their work, but it will come through when prospective candidates meet with these people to size up your company.
I was also reminded by colleagues at the summit that the recruitment and/or talent acquisition function will cease to exist in the next 10 years, so while we still have it-let’s show a little career love to the guys and gals in the trenches making it happen one job at a time.
There is nothing more reassuring to a jobseeker than hearing that opportunity abounds in the company you are interviewing with. It isn’t the most important aspect for everyone, but for a good majority- it is the defining factor next to compensation and other candidate bait. There’s very little reason for candidates to doubt your claim of endless upward mobility. That is until they get burned. When they start a job and find out the yellow brick road to career greatness is more like quicksand; it leads to initial disappointment-but they haven’t lost hope in every employer yet. They start to search again and find another seemingly good company. To ensure that they don’t make the same mistake again, they ask your recruiter better questions during the interview process. They join your company with hope and promise beneath their wings; but this time there is a new set of tricks that halt their career progression. Now, it hits the candidate like a ton of bricks that there’s something wrong. Either they are really bad at choosing companies or they aren’t as great as they thought. To put it plainly it is utterly frustrating.
At a time where retention and talent management are all the rage, you would think companies would be more intentional about looking at practices that may be undermining their efforts.Whatever your sentiment is about how employees progress in the company, you have to agree that the following practices are pretty lame and counterproductive to your talent management strategy.
1) Bogus Job Postings– Here we have those highly-coveted positions where you have quietly identified your candidate of choice, but decide to waste your employees’ time, energy and emotions as they fawn over a job they have no possibility of attaining. The worst part about this is the imposition you put both your recruiters and candidates in. Both parties know how it’s going to turn out, but instead they have to go through the motions because you want it to appear that you conducted a competitive search.
2) Sneak-Attack Promotions- When you feel the need to confidentially promote employees followed by a celebrity-worthy press release announcing your decision- morale is going to plummet. It doesn’t say very much about your leadership ability, when you don’t think enough of your team to give them a chance to apply and interview for positions they are qualified to do.
3) Hold em’ and Fold em’- Are your managers undermining your employees’ ability to transfer by creating performance issues and personality narratives that never existed? This is typical when opportunity presents internally, but the manager does everything in their power to keep the employee from progressing further by sharing off-the-record performance fodder that influences the selection process. The problem with this is the employee catches on eventually and realizes they’ve been blacklisted.
4) The Relic on the Shelf- Poor tenured employee who has done well in becoming the go-to gal or guy in their department, but can’t seem to get any further. So you mean to tell me that this person who has been with the company for 30+ years with nary a bad performance review and happens to be fluent in the company rules, norms and culture is suddenly not good enough for any other opportunities in the organization or even their own department? Stop the madness!
5) Give Me More… more education, more experience, more skills, a third arm, the stem cells from your first child- I get it-you don’t have time to train and you need them up and running like yesterday. How do more KSA’s help when you haven’t established what is absolutely essential to your operation? In addition, why is it necessary when you have promoted and continue to promote people with no credentials? If you’re going to ask someone to go back to school or learn more, the request needs to be consistent and operationally-warranted. Last time, I checked Jesus Christ already has a job.
Here you have five scenarios where there is likely a disconnect between your intention and practice. The moral of the talent management story is this: if someone isn’t performing well, don’t promote them. However, have the decency to have a conversation about how they can fix it. When they do fix it, don’t hold their past performance mistakes and deficits over their head indefinitely. Strike a balance between what you want and what is needed. You may think you “need” someone with a PH.D and the ability to read minds for that receptionist role, but does it have to be so?
For God’s sake be thankful for your tenured employees, if not for them many of your triumphs and financial gains would not be possible. If they aren’t trained to the standard of the current workforce, blame yourself for not investing in them and insisting that they continue to grow professionally. Speaking of growth, stop hiding and withholding opportunity from your workers. Be transparent about present and upcoming opportunities. Allow your employees to apply for internal opportunities aligned with their backgrounds and interests. The best case scenario is you could find out you have been missing out on some unknown strengths of your employees. The worst case…you hire the right person and your employee carries on knowing that you at least gave them a chance.
Lastly, no more bogus searches. External and internal candidates alike know when you are full of sh%&! Stop putting out external postings knowing you want a qualified internal candidate and stop posting internal positions knowing there’s a VIP in mind. Interviewing for a job is stressful and we have all been there. There is nothing considerate about making someone go through the scrutiny that is synonymous with the interview and selection process for no reason. Being honest about opportunity is just one more way of building rapport with your employees. It also ensures that prospective employees aren’t deterred from joining your company because you haven’t committed to a consistent and fair talent management strategy.
For you among the crowd that have been involved with audits whereby an infraction was found and you had to pay up- it cuts deep. It stings even worse when in hindsight you recognize that you weren’t proactive and missed something that has now cost the company money. The ultimate question from the top will always be: “how did this happen?” How will you answer: “I don’t know”, “I’m sorry”, “It was a mistake”. Mistakes happen. However, when your mistakes are preventable and they cost your company money that could have been used for other endeavors-HR is going to take some heat and rightfully so.
Take a small to mid-size business (SMB) for instance. You are a business that makes a specific coating for tanks used by the US Military and your federal contract is worth 2.5 million dollars. You have other clients too and they keep you solvent, but this federal contract keeps you afloat. Now consider this: you have not run a pay equity analysis in a few years. As such, one of your mid-level employees has just had a compensation discussion with their boss that turned ugly and in return alerts both OFCCP and DOL of discriminatory compensation actions. You (HR) receive a notice from DOL asking for your entire compensation history for the past three years. Their review of females and minorities corroborate the narrative supplied by your employee- which leads to an onsite audit. Over the course of a year, they find there are plentiful pay equity violations that result in a fine of $700,000. Ouch! Fines of this magnitude can sink a business or at a minimum leave an indelible wound.
Do you remember the Astra-Zeneca DOL Settlement of 2011? Women were found to make at least $1,700 less than their male counterparts doing the same job at AZ. 124 women were awarded a $250,000 settlement. In return, AZ promised to review pay practices and fix any problems.
Could Self-Audits have helped Astra-Zeneca?
Yes. Had they been reviewing their compensation policies and practices regularly they would have seen issues warranting attention and revision before this became a class-action lawsuit. Self-auditing or mock audits can save you and the company from hefty fines, awkward conversations and/or having to close your doors.
Here are some tips on implementing self-auditing as a practice:
Depending on how often you can expect to be audited by outside agencies, set up an internal audit schedule.
Create an internal audit team to review your practice against your policy and procedures. Where possible, it is ideal to have someone outside the group being audited conduct the audit for objectivity purposes and for a fresh pair of eyes.
Summarize findings and create a threats and opportunities analysis to see where you need to improve. “Threats’ in this context would be items that are inconsistent with your policy and violate the law. “Opportunities” are areas where you do well in complying with policy, but there is potential for violating the law.
Get your team involved. Ask them to conduct their own random spot checks. This holds everyone accountable for the consistency of following procedure and allows you to get ahead of potential issues.
Train your team on communication during an audit. Saying the wrong thing or too much during an audit can be detrimental your success. Ensuring that each of your team members understands what to expect and how to respond can be helpful for when they are faced with a real auditor.
When it comes to your business, ignorance isn’t bliss. Don’t be afraid to self-audit. It is far better for you or your peers internally to point out your faults than any regulatory agency. Become informed about where your fall short and tighten up your practices. You will thank yourself and the executive team will thank you for saving their money.
By the fall of 2013, those of us in the federal contractor community were made aware of some significant changes coming down from the OFCCP. In good old OFCCP fashion, we were inundated with several new directives that were proposed with very little guidance to employers. Of course all of the major employment law firms went to town developing webinars and the like. Unfortunately, those did little to ease employer’s pains and added to the growing number of contractors in a vegetative state over the new compliance requirements. In January of 2014, I went to a conference in San Francisco to give a concurrent session as well as lead a roundtable on diversity and inclusion. During my roundtable, I asked for a show of hands as I attempted to ascertain how many federal contractors I had at the table.
What I found fascinating was all of the participants were federal contractors and when asked if they started reviewing and planning to comply by March 24th of 2014 as stipulated-they all gave me a resounding “no”. I attempted not to look astonished but nevertheless I continued sharing tidbits about things I was doing to get ahead of the new outreach and recruitment efforts analysis requirements. They all swore they were going to be on top of it when they returned to the office. I certainly hope that was true.
That was then and this is now…
We are now nearly one year into the new compliance and I still hear murmurs of companies not getting in OFCCP shape. If you haven’t started or are taking your sweet time- wake up! The audit list now has 22 items you will be responsible for. Get ahead of it now and lessen your pain when you inevitably receive your notice.
My fellow HR colleagues usually hate me for this-but I believe that much of the pain felt in complying with OFCCP regulations is due to how we approach it. When you see these regulations as onerous ( and I agree some of it is) and fail to see what you get in return for your compliance (which is government money)- you will ultimately procrastinate in doing what is needed. If you treat hiring of minorities, females, individuals with disabilities and veterans as quotas, you will always be in a rut of trying to explain why your AAP goals don’t budge year to year. When you receive government money it is only right that you be held to a higher standard with regard to how you do business. If you take a little bit at a time and approach the requirements as both a business imperative and priority-it will become less burdensome.
Here are five pieces of OFCCP compliance that employers are slacking on:
1) Is your outreach and recruitment efforts rooted in quality or quantity ? You need to be consistently auditing your diversity outreach and recruitment process to see what works and what doesn’t. If you identify outreach activities that aren’t yielding candidates or hires- you need to be proactive and cease utilizing that outreach.
2) Have you revised your self-identification forms yet? According to the new regulations, you need to be asking applicants to self-identify both pre and post offer. This includes updates to include self-identification for Individuals with Disabilities (IWD). Get your OMB-Approved form here.
3) How are you handling reasonable accommodation requests during the hiring process? Be sure that your ATS works well with assistive devices and technologies in an effort to ensure that individuals with disabilities are give equal opportunity to apply and be considered for vacancies.
4) Have they added your EO clause to all subcontracts? Get purchasing involved! This is another requirement that contractors are overlooking. Equal Opportunity clauses must be added to subcontracts, along with language that explains subcontractors obligations as a federal contractor.
5) What’s your hiring benchmark? The 7% goal for IWDs’ is a lofty goal for many businesses. My advice is set your benchmark and make sure it is attainable. If you set it at 5-6% you are just slightly below 7% and it looks admirable that you attempted to get close. It remains to be seen whether contractors will be penalized for playing it safe here.
Now that you have some food for thought, prepare yourself by doing mock audits. Also, encourage your recruitment teams to regularly audit their activities and raise any issues ahead of time so you can tweak things prior to an onsite or offsite audit. Good luck!
For at least the past three years, there has been no shortage of articles written about the urgency of businesses and HR adopting a data mindset. Business analysts and experts on this subject have tried everything from threatening the existence of data-ignorant companies to making innumerable cases for why it should be a part of your company fabric. Admittedly, data is important. We cannot just go about our days wishfully doing business without the context behind what is really driving and affecting our operations. When you ask for that new system that costs $500,000 you can’t just tell your boss you need the money- you need to provide a business case for how this new system will exponentially improve an operational segment and/or solve a business problem. The only way I have seen these requests approved is with data.
Now notice I simply refer to “data” and I don’t try to make it out to be this monstrosity that lies far and beyond the average person’s comprehension. My friends this is where analysts and big thinkers are losing the masses.
When we talk about data, data is data to the average practitioner. Moreover, most companies have barely scratched the surface of utilizing simple data to make business decisions- that it is hard for them to comprehend anything bigger. According to Bersin by Deloitte’s Talent Analytics Maturity Model– over 50% of companies are still working at the Reactive- Operational Reporting Level.
Why is the message “buy into the idea of big data” rather than a focus on helping the everyday practitioner or CEO utilize the data they have to make the decisions they need to make? I suppose I’m taking money out of someone’s pocket by saying this, but I don’t get why this concept can’t be explained simply.
Bigger isn’t always better… but the perception of it is scarier.
One of my connections on Twitter mentioned last week that she was both “ fascinated/concerned with big data”for 2015. To which I replied: “big data is a focus on data points that helps us operate in business more efficiently.” My response got me thinking further: shouldn’t all data achieve that result? All data isn’t good, relevant, or useful. Big data will not solve all of our problems, if we don’t first reframe our thinking about the purpose and use of data in business.
To that end, here are some simple thoughts that can assist you with using data in your organization:
Start simple. What do you want to know about your business that data can shed light on? Start here and start to build out the narrative with data.
Find purpose. What is the reason this data is important to your business? How will it help you modify or change what you do currently? If you don’t have a specific, actionable purpose for this data- why bother? The data should at a minimum serve as an operational baseline, but it can also be used to identify issues and opportunities.
Train your people to extract, synthesize, analyze and sensibly utilize data for the optimization of your business. I remember being asked ad nauseum for “Time-To-Fill” reports for my positions at a former employer. Leadership was convinced that aged requisitions over 60 days meant a recruiter was not efficient. They would use these reports to chastise recruiters that weren’t filling jobs within 30 days. While efficiency could have been a contributing factor to this metric, the truth was there were many other variables causing requisitions to age over 60 days (i.e. high requisition volume, hiring manager delays etc.). I provide this short anecdote to show you how a single piece of data was misused based on lack of clarity around its purpose and the inability of leadership to sensibly use the data.
One of the most important things HR can do this year is to become more data savvy.However, take the pressure off yourself of having to be a certified expert in big data. Instead, focus on piecing together the narratives that are most important to your business that way you can tackle the “bigger” and more complex scenarios later.
If you haven’t recognized the surge of conversations and bickering about race lately you have either been ignoring it or have living under a rock. For most people, having a discussion about race relations is the equivalent to standing in a public place with twenty people where there is a remarkable stench, but no one wants to be the one to say aloud that the room stinks. Talking about race stinks, but it has to be done.
Despite the front-page awareness brought by the deaths of Michael Brown in Ferguson, MO and Eric Gardner in Staten Island, NY, there’s one place that has yet to directly embrace the discussion.
The workplace.
For all the sensitivity training mandated by corporate Human Resources with their PowerPoint decks and contrived “can’t we all just get along” group exercises, practically all diversity and inclusion sessions can be boiled down to lyrical statements such as these from the Diversity and Inclusion in the VA Workforce presentation from Department of Veterans Affairs:
Diversity is the mosaic of people who bring a variety of backgrounds, styles, perspectives, values and beliefs as assets to the groups and organizations with which they interact
The “melting pot” theory of American society has evolved, instead consider a vegetable soup metaphor
Members of various cultural groups may not want to be assimilated, they want their tastes, looks and texture to remain whole.
These present a sanitized and easy-to-deliver message that diversity and inclusion can be learned by all employees in a few hours.
Yet they never mention the phrase, Race Relations.
In some instances, participants are even asked to shout out words and phrases that further marginalize the recipients, like:
Jews are great with money; Blacks are great at sports.
Feel better now? Great, now get back to work and make some money you silly goose…
The bigger question is where has all of our diversity and inclusion training gotten us? As HR people, have we had the truly difficult conversations surrounding race or have we just chosen to do what’s comfortable for everyone involved – the 50% solution?
I can comfortably say we have done the latter. We’d much rather have employees overhear the whispers in cubicles or the clandestine rumblings about race at the water cooler than to have an open and honest discussion in the context of our corporate mission and values.
When we speak about diversity and inclusion in the workplace, we usually give it the backdrop of tolerance. We can’t make people love one another but is tolerance of one another enough? Our sentiment is that just as parents teach their kids about racism so does a company “teach” its employees how to treat those from other races within the company.
However, you can’t have bigots “protectively” draped in the veil of Human Resources prancing around your organization. It doesn’t work to insulate racially insensitive behavior because as we are witnessing, racism always manages to rear its ugly head. Take Sony Pictures: None of those fools saw a hacking of their emails coming and so they happily cracked racial jokes about the President of the United States along with bashing other notable artists. Where was HR?
It will be interesting to see if and how their HR department deals with the racial joking in the context of any policies they have on the books. The likely scenario will be that the public will play the role of HR and “force” Amy Pascal to resign because the public remedy of chopping off the head of the stinking fish – at the expense of fixing the deeper reason for the stench – carries more weight to company “leadership” than addressing the issue as a violation of a company policy which of course is predicated on the presence of an actual company policy that deals with racially charged actions.
Working in HR, we have found out that policies stating that there is “Zero Tolerance” for discrimination and/or racist discussion in the workplace are bull. While most companies have them to cover their behinds, HR issues such as internal inequity run rampant with minorities making disproportionately less money than their white counterparts (want more? search for “do minorities earn less”). Zero Tolerance policies notwithstanding, employees in general are free to spew their racial epithets company-wide, because they can without any significant repercussions. Heck, kindergarten children who point “finger guns” at other classmates are suspended more frequently than employees sending around racially-insensitive emails!
We have a major issue in the US around race and it has been fermenting in business and the workforce for a long time. You can thank race relations for your EEO-1 reports, for your Affirmative Action Plans, and for all the data you have to collect to prove your applicant pools have adequate ethnic and racial representation.
The world is laughing at us.
As our colleague and friend, Ron Thomas recently said in his article “Breathe Deep” about the world’s view of business and HR: “Every race imaginable, every language imaginable and everyone is too busy with their lives to get caught up in this racial mindset. We are too busy doing business to get caught up in this US kind of thing.” His point-of-view is framed by his relationships with business leaders in Dubai where he currently lives and works.
Here’s a thought…
If it is explicit (meaning in policy and action) that racism and/or discrimination will not be the basis for any business decision in company “X”, employees have three choices, (1) they can resign and find a company where their bigoted ideas are supported; (2) they will act accordingly and ensure that all people are treated fairly; (3) or they will be fired. Zero Tolerance should really mean Zero Tolerance.
However, anti-racism policies alone are not sufficient to solve the core problem. The real issues are Action and Accountability. Given the events of gross police misconduct in Ferguson, MO and on Staten Island, NY, are HR and C-suite leadership any more encouraged to offer corporate solutions for addressing race relations in the workplace? It is important to throw both company leadership and HR out in front because it stands to reason that the current model of HR wouldn’t write a policy or create education that will change this racial trajectory if it isn’t supported by leadership.
Much of the undercurrent of annoyance and fury surrounding the recent killings of black men in the media are not just about the killings, but how it is rooted in a build up of injustices felt in every corner of society by every category of a workplace EEO-1 report. Monochromatic leadership with monochromatic workforce planning when combined with the fear or inability to discuss complex socio-economic issues has led to an uneven playing field when it comes to the differences of upward mobility and opportunity for both whites and blacks.
We’ve steered clear of the word minorities as it is an all-encompassing “safe word” that frankly allows us in HR to downplay the impact our policies, procedures and ideals have on specific groups of people. With Diversity and Inclusion training, task forces, affinity groups, and even people of color on Boards of Directors, it sure sounds like we’re being inclusive when in reality the sanitization and compartmentalization produces even further misunderstanding and pushes conversation farther back into the closet.
Both of us have very strong ties to law enforcement; we’re quite aware that the job is dangerous and we do worry about our friends and family coming home every evening. We also know how hard-working, conscientious, and fair most of them are. It’s a small percentage of police officers who cross the lines into racist action, much in the same way we suspect that a similar percentage of companies create a culture of racism with divisive C-level leadership and non-existent HR oversight.
While “leaders” have created the problem, within the workplace, HR should have the knowledge, influence, and ability to change the deeply ingrained culture that is responsible for enabling the racism. Our thesis is that racism in the workplace continues to undermine the very purpose for why we exist in organizations and in so many instances HR has taken the easy way out.
It is time for a change.
When the death of black men in Ferguson, MO, on Staten Island, and in stairwells takes place so easily, then it really does become time not for a national discussion of race in America but a national call to action and change of culture. Surely we’re not naive to believe that either discussion or action will eliminate bigotry but since we’re in a profession that purportedly cares about the workplace, it is time to mobilize a new Human Resources to create new deliverables about Race Relations.
The workplace is not a community that sits on an island cordoned off from society but is in fact a microcosm of society. HR has failed either by fear, ignorance, or some bizarre take on professionalism to address racism in the workplace. If employees are the heartbeat of the company, then for certain HR is the pacemaker – and it’s time for some serious surgery.
People are now marching on the streets across the country – and it’s calling attention to racism in America but it’s time for HR to march into boardrooms. It’s time for HR to lead the discussion on racism at work, not as means for attaining a certificate of completion for diversity training but with a goal of creating a culture and all the necessary elements to root out racism in the workplace. It’s time for HR to look its recruiting and retention practices to see if we’re “bringing” racism into the workplace with bad hiring and “promoting” racism with bad management.
If all this talk about racism makes you uncomfortable to think or speak about, think of your “valued” employees who endure these racially-charged emails, water cooler jokes, and I-know-why-you’re-here smirks because you failed to create a culture that supports the value they bring to your company. If your talent chooses to leave or you can’t attract the best and the brightest because your company’s HR policies, procedures, and people aren’t fair and supportive, do you know what that makes you?
