One of the first things I learned in Industrial Psychology was the breakdown and distribution of labor. I learned what it meant to have a full-time equivalent (FTE), part-time, temporary and per-diem/on-call staff. Each of these components serves a different and essential purpose to your workforce planning. In fact, you cannot actually get any work done without first deciding what work needs to be done, how much time it takes to get the work done and how many people you will need to do it.
There has been a shift
Over ten years since my first Industrial Psychology class, I see labor distribution and allocation looking very different and even nonsensical.
Let’s take per diem staff for an example. Traditionally, per diems were used as workforce fillers. They were a subset of the workforce that you kept handy to cover peak times, special projects, surplus or leaves. Per-Diem staff did not have regular schedules and were often paid a higher hourly rate for their ability to be flexible and/or be called in at the last minute. They were just-in-time labor and we never treated them as anything but.
Fast forward to now, there is something very different going on with per-diems. Not only are they expected to be flexible as they have always been – they are also working the equivalent of full-time hours on a consistent basis.
I worked in Healthcare for 8 years. Many of my friends and colleagues are still in that field. One friend in particular has repeatedly worked as a per-diem nurse for various facilities. As a per-diem nurse, she has been expected to be flexible with her scheduling. She has also worked upwards of 40-50 hours per week in these roles.
Here’s the breakdown of labor:
32 hours of actual on-the-job labor
An additional 8-10 hours off the clock answering phone calls, emails, and charting because of the insurmountable workload.
This schedule is consistent and is also considered what they call fee-for-service which means she gets paid for individual services provided to a patient. The issue is she has worked all of the hours above and is paid infrequently due to minor errors like an incorrect year being listed on the final chart. She uses her own car for this mobile position and although she was offered cases in close proximity to her home they consistently assign her an hour or more from her designated area. Even the expenses like her gas and the like have not been paid.
Why do I share this?
This company is pushing the limits on her labor. It is not reasonable for anyone to be classified as per-diem and be working as much or more than a full-time equivalent on a consistent basis. You can cite any rule you can find to support this from DOL – it makes no sense.
Secondly, if you are going to implement a point-of-service model for paying a subset of your workforce, you need to pay when the service is rendered – not when you choose or even when you get paid. There is absolutely no ROI on her working, because every time she thinks she is getting paid there is an issue pushing her payment further and further into the realm of unreasonableness. To date she is still waiting to be paid for three weeks worth of work. She’s basically working for free. The bills wait for no one.
Last but not least (and this applies to FTE’s, part-time, temp and per diem), there are reasonable and unreasonable limits for off-the-clock labor. One call for clarification on something is reasonable. An expectation of your employees being on email at all times and/or requiring after-hours calls is unreasonable. She receives calls and emails all times of the day and night and when she returns the phone calls there is no one there to receive it. This turns into hours of calls and returned calls and emails on a day when she isn’t officially on-the-clock.
I have witnessed the abuse of labor both as a practitioner and now as a consultant. Businesses have gotten really good at utilizing the loopholes in what DOL provides and they are using it against the workers. If you are a new business owner, established business owner or work in HR, here are some suggestions:
1) Work needs to start and end. Just because you have penchant for working excessive hours and wear that as a badge of honor- doesn’t mean others should do the same. Establish reasonable start times for work and encourage your employees to end at a designated time. The only purpose for extra hours of work is when there are tight deadlines and surplus. You should be training your people to be efficient. not over-worked zombies.
2)Respect your employees time off-the-clock. You many think your question or issue is pressing, but did you really take a moment to decide if it is more important than what your employee may be doing on their day off. No one wants to be disturbed at dinner, in the middle of family time or while out running errands. Be sure that your concerns are worth the interruption of their life.
3)Be careful how you are classifying your people. As I illustrated above, there are many abuses of per-diem staff going on. If you have that much of a need for additional assistance with getting work done, these workers need to be re-classified and offered all of the benefits, compensation and perks that come with part-time and full-time status. You will decrease your risk as the employer and appease the employee who will understand that you value their time and efforts.
Our job in HR is to be the moral compass for the organization among other things. Over-extending your workforce not only leads to turnover, but to absenteeism and wellness issues. It’s time we stop trying to cut corners and be good to the people that keep the business humming.
You all know I love me some HR. I believe in its fundamental tenets of understanding work behavior. I also enjoy the small window of opportunity we have to balance both the needs of the business and the employee. To many, it seems like a job anyone can do, but for those that do it everyday and do it right; they know it takes a special kind of professional.
The rebuttal to this line of thinking is: “Well, if it requires a “special” person – why does it appear that anyone with any background can do the job?” Indeed, there are HR practitioners from a myriad of degree fields and backgrounds that have found their way to HR. Do they all belong there? No.
Human Resources is a profession whose entire existence is predicated on how well they manage or in some organizations herd other humans in an effort to ensure the companies success and a healthy bottom-line. Yet, it has been my experience that we have a tough time managing ourselves. In some cases, it is at the precise time that some people became HR practitioners that they forgot who they were and why they were there. Values forgotten. Integrity went out the door. Ethical behavior- what’s that? In fact, I am sure some never set out to break the law in life, but they have.
My name is Janine and I have trust issues with HR.
When I worked in HR, I met a lot of great professionals along the way. There were also far more that left a lot to be desired. I found myself at odds much of the time with how I chose to operate versus “the way” HR chose to position itself in the organization. This disconnect garnered me fans by way of my internal and external partners, but not with my own HR brethren.
Here’s what got me in trouble:
Working with my internal partners to ensure we had “real” and “practical” solutions to their concerns.
Advocating for candidates that were qualified, but would have otherwise been set aside for less qualified candidates.
Keeping up on HR and business trends, practices and laws in an effort to ensure that we were not only compliant, but remained relevant.
Doing what I knew was right.
If you can find anything wrong with what I detailed above, comment below and let me know. I am always interested in another viewpoint. As I said, I have trust issues with HR. It took me some time to muster up the courage to say this about a discipline I love, but that has so often disappointed me. Do you know how disconcerting it is to be bullied, harassed, thrown to the wolves all while working in HR and having to sell the value of what you do to employees? Moreover, it is painful to have to bite your tongue when employee after employee comes to you for help and an ear and you can’t tell them that you too – have trust issues with HR.
Here’s what I have learned:
1) Businesses need to stop involving HR in their dirt. That is to say, let HR do what they do. Don’t corrupt us or our efforts.
2) HR practitioners everywhere need to have enough backbone to call out unethical, illegal and toxic behaviors without hesitation. Stop being brokers for unethical and illegal practices. When the employees understand that you don’t have their back, your job is over.
3) Here it is all of these years we have been asking for a seat at the grand table, yet we let anyone and everyone sit with us. The same way we have to earn the respect of the C-Suite is the same way we should operate as we usher in new talent to HR.
Everyone can’t sit with us.
It takes a certain person, with compassion, business acumen, a desire to continue learning, discernment and above all the want to build cohesive, non-toxic work environments.
Personally, I get excited about providing solutions to workplace debacles, struggles and blindspots. I like to understand what my partners need and then I go to work crafting something they can use. This is how HR is supposed to work.
I continue to wait for the day, when I stop hearing how HR has failed employees. I hope we reach a point where we start to safeguard our discipline from those who would rather detract from it or turn it into the cesspools that exist elsewhere in business.
We have to do better. We need to do better.
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Are you one of those companies that would rather preserve everyone than let them go? Right now, I know of at least one organization -where despite lackluster performance, poor behavior and the disbanding of their team of direct reports- a leader is being salvaged beyond their time because no one has the balls to let go of people who are detracting from the organization.
Let’s be honest employers…
With the exception of a select group of companies, it has been my experience that many of you see your workforces as being dispensable. If business is down over a period of time and tough decisions have to be made- you layoff people without blinking an eye. If one of your employees doesn’t exactly fit the mold or doesn’t flow with the way of the company- get rid of them is what you say. Oh, but there are a select “untouchable” few that get to stay for the ride. They have a certain pedigree these untouchables. If you went around and did a very unofficial survey of your workforce at the moment to find out who people believe are “untouchable” in your organization they would either be reluctant to answer and/or with some further assurance of no retailiation -they would give you at least one name. Note: silence is also an answer.
Sometimes these people are at the staff level. In the eyes of their peers, they are disruptive to an otherwise healthy work environment. They do very little or sometimes they do a lot. Whatever they do, they are not interested in assimilating and working cooperatively, because they don’t have to. Despite any complaints or even visual cues that they are contaminating your ecosystem- you, the employer continue to reward poor behavior by promotions that they aren’t worthy of. You offer these “untouchables” opportunities that your other employees would die for. In fact, they may be dying for said opportunities- as they continue to work painfully hard hoping that it will someday be recognized and rewarded.
What of the untouchable leader?
This is probably the most damaging of all of the untouchables. You all know at least one leader that you have encountered that shouldn’t be allowed to lead anyone- let alone be employed by a company in such a capacity. They are not always the vile characters we often think about. Sometimes they are just cunning, undercutting, always playing and dealing a card at the right time. Everyone on their staff sees them for who they are. Internal and external partners even see it. The trouble is when HR ignores the smoke and the C-Suite is blinded completely by charm and other artificially-sweetened personality trickery. There are usually attempts to dethrone this person, but they are usually thwarted by a lengthy list of reasons why the person cannot be fired.
You may be saying: “this is how it is”. If that is your stance, you should also be made aware of the damage these people cause.
Here are some reasons why you should stop salvaging bad employees now:
1) You are setting a precedent that good performance and showing up everyday in a positive manner has no bearing on an employee’s success in your company.
2) These people disrupt the office environment. People tip-toe around them, avoid them and are sickened by having to share in office events or the presentation of yet more accolades for someone who really isn’t deserving of any of it.
3) It causes a slow and painful deterioration to both employee loyalty and effort. Some will hang in there with you unwavered, but many will see your allegiance to an untouchable as a personal affront to their career aspirations. If the sentiment is the latter, you will either lose people or see people do less, because they will figure working hard isn’t a worthy approach in your company.
It’s important to be cognizant of the messages you send about what success looks like in your organization. It’s fairly easy to write down a mission and values statement, but what does that look like in practice? Be sure that the picture of success that you woo candidates with is the same view they have as they progress through your organization.
More insights on this topic will be on The Aristocracy of HR You Tube Channel tomorrow. Click here to tune in.
A study released in the Employee Engagement Series developed by The Workforce Institute at Kronos Incorporated and WorkplaceTrends.com, states that the boomerang employee is being reevaluated by employers. To be clear, boomerang employees are the alumni of your organization. They are people who worked for you at some point, that would rejoin your company at a later date. It is reported in this study that 76% of employers are more accepting of hiring former employees now than in the past.
While it is admirable and even interesting that company alumni are being seen in a different light all of the sudden, we need to examine the underlying factors to understand why this trend may be emerging and has longevity.
Employers like it easy…
Considering a former employee for rehire is fairly easy. Sure, they could have picked up some bad habits elsewhere, but they are a known entity. There is a familiarity that puts both the employee and employer at ease. Training is more of a refresher than actual training. Assimilation into the the company ecosystem is fairly seamless as both parties have a sense of what makes the other tic.
The trouble with all of this “ease” is most employers have nothing in place to either keep tabs on alumni or to even rehire them without any hiccups. To effectively keep in contact with former employees, companies would actually have to change how they view voluntary terminations/resignations. Regardless of how well people perform on the job, there is often a stigma left behind when a resignation is tendered. Some companies see it as an affront when an employee leaves their company. Bad feelings, a lack of interest in knowing what motivated the resignation and poor system tracking- usually impede most companies ability to adequately follow the alumni footprint.
Got a Corporate Alumni Network?
Companies like Deloitte, IBM , KPMG and Microsoft have them. Beyond the hurt feelings and resentment often felt when employees move on, corporate alumni networks allow you to keep in touch with your former employees, so as to not have them stray too far from your grasps. It also creates a secondary pool talent pool that can act as a direct and/or indirect talent pipeline for your company.
You may be thinking you need to manage another talent community like you need another form to fill out. However, there are significant benefits to creating these networks- so long as you have the resources to manage them effectively.
Here are some of advantages to having a corporate alumni network:
1) Continued rapport and connection with former employees.
2) The ability to disseminate hiring opportunities to a network of people you already know and who understand what makes for a successful hire in your organization.
3) Creating a proprietary place for former employees to connect, share ideas and rally around your company.
From a systems, tracking and incentive perspective, there are some things we need to get right before we can even tackle a network. Watch this week’s Ask Czarina below for tips on properly tracking and incentivizing alumni/boomerang hires.
There is nothing but trouble to follow when we believe that we can be all things to all people. We also endanger any good we have the potential of doing by feverishly jumping on every fad. I can remember so many days in HR reading articles about the trends for the year the next year. I would start counting from the day that I read the article (especially if it was published in SHRM, HBR or Forbes) to the few days after-when I would inevitably be asked about the article. The next request was always for me to start sourcing for ways to implement whatever was being touted as the “best-in-class” practice. While it might seem harmless- like we were keeping up with the times; it was indeed harmful. There was seldom any consideration of what we excelled at as a business and why adopting any of these suggestions were worth our time. It was merely a knee-jerk reaction to hearing what seemed like good advice.
Having worked in STEM and Healthcare, every new technology or methodology was not always for us. Composed under these disciplines are an inordinate amount of regulations at the state and federal levels and stringent requirements for doing business that is unlike any other industry. To make sound decisions about how we progressed was a consideration that required a lot of discussion and conceptualization of how to assimilate “the idea” of new ways into the a very rote, and established ecosystem. I repeat, “the idea”. Getting buy-in to potentially purchase was another round of discussion and conceptualization with several layers of approval.
For example, I was with a company that was in dire need of a new ATS and HRIS. I knew they outgrew what they had and all of our internal customers had their complaints about the system as well. To even begin sourcing for a new system, “the idea” was exposed to a six-sigma evaluation which took a few years and only then were we able to present the case to management for why this was needed. What they wanted was something “perfect” with all of the “bells and whistles” that would somehow give others the impression that they were being “innovative”. In striving for perfection and racing towards innovation, they forgot to focus on what they truly needed. What they needed was something with a simple interface, robust reporting features and the ability to streamline what we were doing from a hiring and on-boarding standpoint.
You may ask why were they worried about having “bells and whistles” for the new system? It was because they tuned into the same publications and reports as every other HR department and assumed that because “consulting firm x” says that it is the best then it must be so.
Can we stop with the “best-in-class” or best practices lingo?
What is best for me as a company of 15 is very different if I’m a company of 40,000. Similarly so, the best-in-class mantra does not necessarily work when there are two different companies in the same industry with the same headcount. The differentiating factors between businesses (especially those under the same company umbrella) are endless. Hence why, it is absurd for anyone to assume that every suggestion for innovation, change or disruption should be answered by an obligation to implement.
Disruption shouldn’t be a call-to-action for hasty moves. It is meant to keep us all aware and awake to how the nature of our work is changing. It is up to us to decide what changes make the most sense for the organization.
Consider the following when evaluating the ever-growing list of things to change:
1)How will these changes impact your workforce? In the implementation of the ATS that I spoke about, we actually spent too much time on this aspect. It’s important to understand how change will impact the people that do the work, but you must also be sure that you don’t stifle forward movement in an effort to be a crowd-pleaser.
2)Will these changes benefit you now or in the future? It’s important to consider how you stand to benefit from a short-term and long-term standpoint. If it isn’t clear how these suggestions will benefit you in either regard; it may not be the move for your company.
3)Is leadership prepared and invested in making these changes? It has been my experience that disruptive ideas die a slow and painful death without leadership being invested in the process. The real question is: Are they truly invested in making this change or is this a whim? Many ideas seem novel on paper, but being truly dedicated to the process and willingly traversing the hurdles that inevitably crop-up is something altogether different.
There’s no question that we must always be looking for ways to improve and better serve our customers. The key is not to make moves under duress, but from a place of being informed and prepared to take action.
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Happy New Year! I hope you all had a happy and safe holiday. I took some time off to breathe, recharge and position myself and business for the New Year. It was a reflective time where I was fortunate to catch up with family, friends and colleagues. In doing so, I gained a perspective on what I have done and what I am called to do through my business going forward.
I am happy to share that this month marks the 3rd anniversary for my company, Talent Think Innovations, LLC. Admittedly, I knew what I intended for this business when I started it in 2013, but had no idea where it would actually take me.
What do I mean by this?
I wrote an article in 2014 called: “Are You Ready to Pivot?”. The goal I had in mind for that article was to raise awareness around the need for HR and people in business to become adaptable and ready to make decisive changes when circumstances and/or market shifts call for it. Ironically, I look back at this article and recognize that 2016 has presented fertile ground for me to pivot. I spent much of my time off considering how I would continue propel my business to success and whether I am prepared to take yet another step outside of my comfort zone and let the world know.
After lots of wine, prayer and discussions with my circle of trust, I decided it is important to honor the work I do fully. Honoring my work means ensuring that people have a clear perspective on what I do and how I do it. Talent Think Innovations, LLC was founded as a HR Consulting Firm focused on helping small-to-midsize businesses establish sustainable talent management strategy. I made the decision to create the company focus around HR as a matter of comfort and passion. It was what I knew for over eight years and it just felt right.
Without boring you with all of the details, I find myself today having a much broader impact than HR strategy. I’m not abandoning HR, but I am giving my HR prowess some friends with which it was already comfortable. As such, Talent Think Innovations, LLC is now a multi-disciplinary business strategy and management consulting firm focusing on practical and sustainable strategies in the following areas:
HR/Talent Management Strategy
Executive and Leadership Coaching and Training
Career Coaching
Digital Marketing Coaching for SMBs
Technology Advisory Services and Strategy
Startup Mentorship & Advisement for Women
Brand Influencer Marketing
The funny thing about this re-branding of sorts is that this “pivot” has been evidenced in the clients I have been working with over the past three years. I just needed recognize and accept where this business journey was taking me.
What does this mean for “The Aristocracy of HR”?
You can still expect Workforce Strategy and HR talk to be the core of this blog. HR is still in my heart, but I will be opening up my topics as I have done in the past two years to cover entrepreneurship, digital marketing, data, technology and quite frankly anything else that tickles my fancy as I continue to grow and evolve.
What I really hope you all take from this is the following:
A friend/colleague recently told me, don’t wait too late to change the direction of your business. I took this to mean that you need to have faith in the signs along the journey and clear your space to do the work you are truly called to do.
Discomfort is really preparation for the next great thing coming your way. I have been in a state of discomfort since I started this business. I have had my share of struggles , but every consecutive year has brought more opportunity and blessings to my business than the last.
Every day things are changing and we need to remain adaptable and ready to move when life pleasantly and unpleasantly pushes us in a new direction.
I am so excited to share all of the new and fun things going on in my corner. As a reader of this blog, you will also be able to reap the rewards- as I work to provide the next level of value for this community. I hope you will join me on this journey and I thank you for your interest in my musings and readership.
Here’s to having a successful and sweet 2016! Time to feed the beast. Stay tuned!
